Equipment, Fleet & Yard (26)
about 21,888 hrs/yr
- Rental invoice validation (Daily, about 2,250 hrs/yr) Rental invoices are checked against rental contracts for rates, on-rent and off-rent dates, damage waiver, fuel, and delivery charges before AP approves payment.
- Maintenance work order (Daily, about 2,250 hrs/yr) Maintenance work orders record the unit, problem, labor, parts, and completion, for both planned service and repairs, in the CMMS or ERP equipment module.
- Equipment assignment to job (Daily / Weekly, about 806 hrs/yr) Equipment dispatch assigns units to jobs from superintendent requests, availability, and location, and each assignment starts the job's internal equipment charges in the ERP.
- Equipment transfer (Daily / Weekly, about 806 hrs/yr) Units moving between jobs or back to the yard are recorded with date, meter reading, and haul ticket, closing charges on one job and starting them on the next.
- Daily equipment usage capture (Daily / Weekly, about 806 hrs/yr) Fleet staff collect daily hours for every unit from telematics feeds and foreman equipment logs, reconciling the two so internal charges and maintenance intervals rest on real usage.
- Equipment meter reading (Daily / Weekly, about 806 hrs/yr) Hour meters and odometers are read from telematics or by operators on a set cycle, and the readings drive preventive maintenance intervals, usage-based charges, and lease or warranty hour limits for every unit.
- Fuel transaction import (Daily / Weekly, about 806 hrs/yr) Fuel card transactions are imported from the fuel card portal each week, with gallons, cost, location, and card, and charged to units and jobs.
- Equipment cost allocation (Daily / Weekly, about 806 hrs/yr) Each unit's ownership and operating costs, including depreciation, insurance, fuel, parts, and shop labor, are posted to the unit in the equipment ledger so internal rates reflect actual cost.
- Owned-vs-rented analysis (Daily / Weekly, about 806 hrs/yr) For each equipment category, the equipment manager compares the cost of owning with renting, using utilization, operating cost, and rental rates, to guide buy and rent decisions.
- Rental equipment request (Daily / Weekly, about 806 hrs/yr) Superintendents request rental equipment, and equipment or purchasing staff place the rental with a vendor at agreed rates and delivery date, recording the rental contract against the job.
- Rental equipment off-rent (Daily / Weekly, about 806 hrs/yr) When a rental is no longer needed, the superintendent calls it off rent with the vendor, and the off-rent number and date become the proof that stops further charges.
- Preventive maintenance scheduling (Daily / Weekly, about 806 hrs/yr) Preventive maintenance is scheduled in the CMMS or ERP by hours, miles, or calendar interval from the manufacturer's schedule, with work orders created before service comes due.
- Breakdown repair (Daily / Weekly, about 806 hrs/yr) When a unit breaks down in the field, it is marked down, a repair order is opened, and the job may need a replacement unit or rental.
- Shop labor entry (Daily / Weekly, about 806 hrs/yr) Mechanics record their hours against work orders and unit numbers from shop time sheets or the CMMS, building each unit's repair cost history and the shop's productivity numbers.
- Parts issue (Daily / Weekly, about 806 hrs/yr) Parts issued from shop inventory are charged to work orders and unit numbers, reducing stock on hand and adding to the unit's repair cost history.
- Parts inventory replenishment (Daily / Weekly, about 806 hrs/yr) When shop stock of filters, belts, hydraulic hose, and wear parts falls below reorder points, the parts clerk raises purchase orders to approved suppliers and records expected delivery.
- Equipment inspection (Daily / Weekly, about 806 hrs/yr) The shop performs scheduled inspections on cranes, aerial lifts, and trucks, including annual crane inspections and manufacturer-required checks, and files the signed results in each unit's record.
- DOT inspection tracking (Daily / Weekly, about 806 hrs/yr) Commercial motor vehicles under FMCSA rules need an annual periodic inspection, and the fleet keeps each unit's inspection report and date in its maintenance file.
- Registration/license renewal (Daily / Weekly, about 806 hrs/yr) Vehicle registrations, plates, oversize permits, and IFTA fuel tax licenses are renewed through state portals before expiration to keep trucks and trailers legal on the road.
- Asset disposal (Daily / Weekly, about 806 hrs/yr) Units retired from the fleet are sold at auction, traded, or scrapped; the asset leaves the register, the title is transferred, and the gain or loss is recorded.
- Fuel card reconciliation (Daily / Weekly, about 546 hrs/yr) Fuel card charges are reconciled against units, telematics fuel use, and tank capacity each cycle to catch misuse, fraud, and cards assigned to the wrong unit.
- Telematics exception review (Daily / Weekly, about 546 hrs/yr) The telematics portal flags exceptions such as engine fault codes, speeding, after-hours use, and geofence breaks, which fleet staff review daily and act on.
- Idle-time review (Daily / Weekly, about 546 hrs/yr) Idle time from telematics is reviewed to cut fuel waste and engine wear, and units and operators with high idle percentages are reported to their superintendents.
- Equipment utilization review (Daily / Weekly, about 546 hrs/yr) Utilization by unit and category, from telematics and usage records, shows which equipment is underused and can be moved to another job, rented out, or sold.
- Equipment profitability review (Daily / Weekly, about 546 hrs/yr) Each unit's internal revenue from job charges is compared with its ownership and operating cost from the equipment ledger, identifying units that lose money for the fleet.
- Equipment master setup (Per event / project, about 150 hrs/yr) When a unit is bought or leased, the equipment manager creates its master record: unit number, make, model, serial or VIN, category, meter type, internal rate, cost center, and maintenance schedule.