Role catalogs

Asset Manager workflow catalog

a real estate professional who represents property owners and investors, overseeing returns, capital accounts, acquisitions and dispositions

Get demo Read the role page
44
workflows in this catalog
1
industryProperty Management 44
2
areas of workLargest: Owner & Investor Reporting (25)
16k
hrs/yr across these workflowsPlanning estimates from the Process Atlas

Asset Manager

Area

44 workflows

Asset Manager · 2 areas · about 16k hrs/yr

Property Management (44 workflows)

Executive & Portfolio Strategy (19)

about 9,082 hrs/yr

  1. Acquisition underwriting handoff (Weekly / Monthly, about 650 hrs/yr) When a deal closes, underwriting assumptions (rent roll, budget, capex plan, staffing, debt terms) pass from acquisitions to operations, so the new property's budget and reporting start from numbers the investment committee approved.
  2. Disposition preparation (Weekly / Monthly, about 650 hrs/yr) Before a sale, the team assembles due diligence: trailing twelve-month statements, the current rent roll, leases, service contracts, capex history, and open work orders, then posts everything to a data room for buyers.
  3. Portfolio occupancy review (Daily / Weekly, about 546 hrs/yr) Every week someone exports physical and economic occupancy, notices to vacate, and pre-leased units for each property, compares them to budget and last week, and sends leadership the properties slipping below target.
  4. NOI review (Daily / Weekly, about 546 hrs/yr) NOI review compares actual net operating income with budget and prior period for each property, using the income statement, rent roll, and expense detail, then explains which revenue or expense lines moved it.
  5. Same-store performance review (Daily / Weekly, about 546 hrs/yr) Acquisitions, sales, and lease-ups distort portfolio trends, so same-store review isolates properties owned and stabilized in both periods and compares their revenue, expense, NOI, and occupancy.
  6. Rent growth review (Daily / Weekly, about 546 hrs/yr) Rent growth review tracks new-lease and renewal trade-outs, effective rent after concessions, and in-place rent by unit type, comparing each property with budget, prior year, and its competitive survey.
  7. Delinquency trend review (Daily / Weekly, about 546 hrs/yr) Delinquency trend review compares resident balances by aging bucket, property, and month, separating current rent from older debt, payment plans, and pending evictions, to show whether collections are improving or slipping.
  8. Turnover trend review (Daily / Weekly, about 546 hrs/yr) Turnover review counts move-outs against average occupied units, sorts them by reason code (home purchase, relocation, rent increase, skip, eviction), and compares annualized turnover by property with budget and last year.
  9. Maintenance KPI review (Daily / Weekly, about 546 hrs/yr) Open work order counts, average days to complete, emergency response times, repeat requests, and make-ready days come from the work order system and are compared across properties and regions.
  10. Capex plan review (Daily / Weekly, about 546 hrs/yr) Capex plan review checks each approved capital project's budget, committed purchase orders, paid invoices, and schedule against the annual capex plan, catching overruns, stalled projects, and unspent reserves before quarter end.
  11. Portfolio cash forecast (Daily / Weekly, about 546 hrs/yr) The portfolio cash forecast projects each property's operating cash over the coming weeks: expected collections, scheduled payables, debt service, distributions, and capex draws, built from bank balances, AP aging, and the rent roll.
  12. Property watchlist review (Daily / Weekly, about 546 hrs/yr) Properties land on the watchlist when they breach set triggers: occupancy below target, delinquency above limit, NOI under budget, open life-safety items.
  13. Regional performance review (Daily / Weekly, about 546 hrs/yr) Regional review compares properties within one region on occupancy, leasing velocity, delinquency, NOI, turn time, and resident satisfaction, producing a ranked scorecard for the regional manager's weekly call with site teams.
  14. Staffing model review (Daily / Weekly, about 546 hrs/yr) Staffing model review compares actual headcount and payroll hours at each property with the staffing standard for its unit count and asset type, surfacing understaffed sites, excess overtime, and open positions.
  15. Management fee profitability review (Daily / Weekly, about 546 hrs/yr) Fee profitability review sets management fee revenue for each owner contract against allocated payroll, overhead, and staff time, showing which contracts make money and which need repricing at renewal.
  16. Portfolio risk review (Daily / Weekly, about 546 hrs/yr) Portfolio risk review surveys insurance coverage, open claims, litigation, code violations, loan covenant headroom, lease expirations, and life-safety inspections across properties, then updates a risk register for executives.
  17. Annual portfolio budget (Annual / Periodic, about 46 hrs/yr) Each budget season, property-level budgets for revenue, occupancy, operating expense, and capex arrive as Excel templates, get tied to actuals in the property system, and roll up into the board budget book.
  18. Annual operating plan (Annual / Periodic, about 46 hrs/yr) The operating plan turns the approved budget into targets for occupancy, rent growth, turnover, staffing, and capex timing by region, written into a SharePoint plan document and tracked against monthly KPIs in BI.
  19. Owner/board reporting (Annual / Periodic, about 46 hrs/yr) Owner and board reporting assembles financial statements, KPI summaries, capex status, and written commentary into a periodic package, formatted in the approved template and distributed by email or SharePoint.

Owner & Investor Reporting (25)

about 6,972 hrs/yr

  1. Owner statement review (Daily / Weekly, about 546 hrs/yr) Statement review checks each owner statement for unusual items, missing income, miscoded expenses, and correct management fees before it is released to the owner.
  2. Distribution calculation review (Daily / Weekly, about 546 hrs/yr) Distribution review checks the calculated owner distribution against cash, reserves, open payables, and management agreement terms before any payment is released.
  3. Partner capital account reconciliation (Daily / Weekly, about 546 hrs/yr) Capital account reconciliation ties each partner's contributions, distributions, and allocated income to the GL and the terms of the partnership agreement.
  4. Property management fee review (Daily / Weekly, about 546 hrs/yr) Fee review checks that property management fees charged to owners match the agreements, including minimums, exclusions, and separate leasing or construction fees.
  5. Owner statement generation (Monthly / Quarterly, about 228 hrs/yr) Each month after close, every owner receives a statement for each property: income, expenses, management fees, reserves, distributions, and ending cash.
  6. Owner portal publication (Monthly / Quarterly, about 228 hrs/yr) Portal publication posts approved owner statements, reports, and paid invoices to the owner portal and notifies each owner that new documents are ready.
  7. Monthly owner reporting package (Monthly / Quarterly, about 228 hrs/yr) The monthly package combines financial statements, rent roll, aging, occupancy, work order summary, and commentary into one report for each owner.
  8. Quarterly investor report (Monthly / Quarterly, about 228 hrs/yr) The quarterly investor report summarizes performance, distributions, capital projects, leasing, and local market conditions for fund or syndication investors each quarter.
  9. Budget variance narrative (Monthly / Quarterly, about 228 hrs/yr) The budget variance narrative explains material differences between actual and budget in plain terms: which lines, why, and whether the difference will persist.
  10. Occupancy narrative (Monthly / Quarterly, about 228 hrs/yr) The occupancy narrative explains leased and occupied percentages, move-ins, move-outs, notices to vacate, and leasing trends for the monthly owner report.
  11. Delinquency narrative (Monthly / Quarterly, about 228 hrs/yr) The delinquency narrative explains outstanding resident balances, collection actions, eviction filings, and payment plans for the monthly owner report, with the trend against prior months.
  12. Maintenance narrative (Monthly / Quarterly, about 228 hrs/yr) The maintenance narrative summarizes work orders, response times, major repairs, preventive maintenance, and turn activity for the owner report each period.
  13. Capex narrative (Monthly / Quarterly, about 228 hrs/yr) The capex narrative reports capital project status (scope, budget, spend to date, schedule, open issues) for owners and investors every period.
  14. Distribution payment (Monthly / Quarterly, about 228 hrs/yr) Investor distribution payment sends approved distributions to owners and investors by ACH or check, with a notice showing the amount, period, and basis.
  15. Capital call calculation (Monthly / Quarterly, about 228 hrs/yr) Capital projects, operating shortfalls, and acquisitions can require new equity.
  16. Capital call notice (Monthly / Quarterly, about 228 hrs/yr) Capital call notices tell investors the amount, purpose, due date, and wire instructions, as the partnership or operating agreement requires.
  17. Investor contribution posting (Monthly / Quarterly, about 228 hrs/yr) Contribution posting records capital received from investors, matching incoming wires to capital call notices and updating each investor's capital account.
  18. Asset management fee calculation (Monthly / Quarterly, about 228 hrs/yr) The fund or partnership agreement sets the asset management fee, often a percentage of committed capital, invested equity, or asset value, and the calculation applies those terms.
  19. Waterfall/distribution model support (Monthly / Quarterly, about 228 hrs/yr) Waterfall support feeds cash flow and capital data into the distribution model that allocates cash among preferred return, return of capital, and promote tiers.
  20. Lender reporting (Monthly / Quarterly, about 228 hrs/yr) Lender reporting sends lenders the operating statements, rent rolls, and certifications the loan agreement requires, on the schedule it sets.
  21. Debt covenant reporting (Monthly / Quarterly, about 228 hrs/yr) Loan agreements require periodic certification of covenants such as DSCR, debt yield, and occupancy, with compliance reported to the lender.
  22. DSCR calculation (Monthly / Quarterly, about 228 hrs/yr) DSCR calculation divides net operating income by debt service for the period the loan defines, with the lender's adjustments for items such as reserves and management fees.
  23. Investor data request (Monthly / Quarterly, about 228 hrs/yr) Investor data requests ask for specific figures or documents, such as property performance, K-1 details, or leasing data, which must be answered accurately and on time.
  24. Ad hoc owner analysis (Monthly / Quarterly, about 228 hrs/yr) Ad hoc analysis answers owner questions such as the payback on a renovation, the effect of a rent change, or how properties compare on a metric.
  25. Portfolio KPI dashboard (Monthly / Quarterly, about 228 hrs/yr) The KPI dashboard shows occupancy, rent growth, delinquency, NOI, and maintenance metrics across properties for owners and executives, refreshed on a set schedule.

More in Role catalogs

No prompts. No babysitting. No Integrations.

Get a demo with our specialist team.

Get demo