Role catalogs

Compliance workflow catalog

a professional who makes sure a company’s screening, housing and operating practices follow regulations, program rules and written policies

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104
workflows in this catalog
2
industriesManufacturing 35 · Property Management 69
3
areas of workLargest: Master Data, IT & Compliance (35)
203k
hrs/yr across these workflowsPlanning estimates from the Process Atlas

Compliance

Industry
Area

104 workflows

Compliance · 1 area · about 21k hrs/yr

Manufacturing (35 workflows)

Master Data, IT & Compliance (35)

about 21,126 hrs/yr

  1. Part master governance (Daily / Monthly, about 650 hrs/yr) Data stewards enforce part numbering, description standards, units of measure, and classification codes across the part master, fixing inconsistencies and blocking duplicate parts.
  2. UOM conversion maintenance (Daily / Monthly, about 650 hrs/yr) Unit of measure conversions, such as purchase unit to stocking unit, are maintained per part or globally in the ERP; a wrong factor causes receiving, costing, and MRP errors.
  3. Warehouse/bin master maintenance (Daily / Monthly, about 650 hrs/yr) ERP admins create, rename, or retire warehouses and bins when layouts change, setting attributes such as location type, capacity, and allowed transactions.
  4. Chart of accounts maintenance (Daily / Monthly, about 650 hrs/yr) Finance adds, changes, or deactivates GL accounts and segments when reporting needs change, keeping mappings to financial reports and consolidation current.
  5. GL control/account mapping (Daily / Monthly, about 650 hrs/yr) Accounting maintains which GL accounts each transaction type posts to, such as inventory, COGS, variances, and AR, by product group, site, or customer class.
  6. Tax code maintenance (Daily / Monthly, about 650 hrs/yr) Tax staff maintain tax codes, jurisdictions, rates, and exemption rules in the ERP, updating them whenever rates change or the company begins collecting in a new jurisdiction.
  7. Payment terms maintenance (Daily / Monthly, about 650 hrs/yr) Finance maintains payment terms codes, such as net days and early-payment discounts, and assigns them to customers and suppliers according to contracts and credit policy.
  8. Price list master maintenance (Daily / Monthly, about 650 hrs/yr) Pricing staff maintain master price lists, price groups, and discount structures that customer-specific lists and quotes draw from, each with effective dates and approvals.
  9. User access provisioning (Daily / Monthly, about 650 hrs/yr) New users and role changes need ERP accounts and security roles.
  10. User deprovisioning (Daily / Monthly, about 650 hrs/yr) When employees leave or change jobs, IT removes or reduces ERP and system access promptly based on HR notifications, and documents completion for audit.
  11. ERP workflow rule maintenance (Daily / Monthly, about 650 hrs/yr) ERP admins maintain approval workflows and business rules, such as PO approval limits or automatic credit holds, updating them when policy or the organization changes.
  12. EDI map monitoring (Daily / Monthly, about 650 hrs/yr) IT monitors EDI maps and trading partner connections for failures, version changes, and new partner requirements so orders, ASNs, and invoices keep flowing.
  13. EDI transaction error resolution (Daily / Monthly, about 650 hrs/yr) Failed EDI transactions, such as orders, ASNs, or invoices, are investigated, corrected in the data or mapping, and resent, with the trading partner notified.
  14. Integration job monitoring (Daily / Monthly, about 650 hrs/yr) IT watches scheduled integration jobs between the ERP and MES, CRM, WMS, and banks, confirming each ran, completed, and moved the expected number of records.
  15. Data import validation (Daily / Monthly, about 650 hrs/yr) Before mass imports, such as price updates, new parts, or opening balances, staff validate the file for format, required fields, and duplicates, then check the loaded results.
  16. Mass master-data update (Daily / Monthly, about 650 hrs/yr) Bulk changes to parts, customers, or suppliers, such as lead times or classifications, are prepared in spreadsheets, approved, loaded into the ERP, and verified afterward.
  17. BI dataset refresh (Daily / Monthly, about 650 hrs/yr) BI datasets that pull from the ERP refresh on a schedule, and analysts check refresh success and data freshness before anyone relies on the reports built on them.
  18. KPI dashboard refresh (Daily / Monthly, about 650 hrs/yr) Operations and finance dashboards in Power BI or Tableau are refreshed with the latest ERP data and checked for obvious errors before leaders see them.
  19. Scheduled report distribution (Daily / Monthly, about 650 hrs/yr) Standard reports, such as backlog, shipments, or aging, run on schedule from the ERP and go to recipient lists by email or SharePoint.
  20. Ad hoc report generation (Daily / Monthly, about 650 hrs/yr) Analysts build one-off reports from ERP data to answer managers' questions, extracting, combining, and formatting the data in Excel or a BI tool.
  21. SOX/control evidence collection (Daily / Monthly, about 650 hrs/yr) For each key control, finance and IT collect evidence that it operated, such as approvals, reconciliations, and reviews, and store it for internal and external auditors.
  22. Retention-policy administration (Daily / Monthly, about 650 hrs/yr) Records are kept or destroyed on retention schedules.
  23. Backup/restore test (Daily / Monthly, about 650 hrs/yr) IT periodically restores ERP and file backups to a test environment to prove the backups work, and records the result, timing, and any problems found.
  24. Disaster recovery test (Daily / Monthly, about 650 hrs/yr) IT runs a failover or recovery exercise for the ERP and key systems, measures recovery against the agreed objectives, and documents gaps.
  25. ERP change-request intake (Daily / Monthly, about 650 hrs/yr) Users request ERP changes, such as new fields, reports, or workflows, through tickets; the ERP team logs, clarifies, and prioritizes each request.
  26. ERP enhancement testing (Daily / Monthly, about 650 hrs/yr) Before an enhancement goes live, testers run scripts in the test environment, record results and defects, and get signoff from the business users who asked for it.
  27. ERP release/UAT testing (Daily / Monthly, about 650 hrs/yr) For vendor updates or releases, the team runs regression and user acceptance tests across key processes and documents approval to deploy to production.
  28. Role/security review (Daily / Weekly, about 546 hrs/yr) Periodically, IT and managers review each ERP role's permissions and each user's assigned roles, confirming they are still appropriate, and remove excess access.
  29. Segregation-of-duties review (Daily / Weekly, about 546 hrs/yr) Compliance checks that no user holds conflicting duties, such as creating suppliers and approving payments, and documents mitigating controls where a conflict must remain.
  30. Interface reconciliation (Daily / Weekly, about 546 hrs/yr) IT and business users reconcile records between connected systems, such as ERP and MES or CRM, to find records that failed to transfer or now differ.
  31. Audit log review (Daily / Weekly, about 546 hrs/yr) IT or compliance reviews ERP audit logs for sensitive changes, such as bank details, prices, or permissions, and investigates any entry that was not expected.
  32. Cybersecurity access review (Daily / Weekly, about 546 hrs/yr) Security reviews privileged and remote access, service accounts, and dormant accounts across systems in the IAM tool, removing access that is no longer needed.
  33. Master-data quality review (Daily / Weekly, about 546 hrs/yr) Data stewards run periodic checks on master data for missing fields, duplicates, invalid values, and stale records, and assign fixes to the owning department.
  34. Customer master creation (Per event / project, about 150 hrs/yr) Master data staff create customer records from approved requests, applying naming standards, checking for duplicates, and setting required fields such as tax status, terms, currency, and GL mapping.
  35. Supplier master creation (Per event / project, about 150 hrs/yr) Master data staff create supplier records from approved onboarding packets, checking for duplicates, validating tax ID and address, and setting payment terms, currency, and 1099 status.

Compliance · 2 areas · about 182k hrs/yr

Property Management (69 workflows)

Applications, Screening & Leasing (34)

about 144,288 hrs/yr

  1. Rental application intake (Daily, about 4,750 hrs/yr) Application intake receives each online or paper application, links it to the guest card and unit, and logs applicants, co-applicants, guarantors, occupants, pets, and every uploaded document.
  2. Application fee processing (Daily, about 4,750 hrs/yr) Fee processing collects the application fee per adult applicant, confirms payment cleared in the payment portal, records the receipt, and handles refunds where local law or policy requires them.
  3. Identity verification (Daily, about 4,750 hrs/yr) Identity verification compares the applicant's government ID with the name, date of birth, and photo on the application, and checks the SSN or ITIN result returned by the screening service.
  4. Income verification (Daily, about 4,750 hrs/yr) Income verification checks pay stubs, offer letters, bank statements, or benefit letters against stated income and determines whether income meets the property's income-to-rent requirement.
  5. Employment verification (Daily, about 4,750 hrs/yr) Does the applicant work where the application says, in that role, at that pay?
  6. Rental history verification (Daily, about 4,750 hrs/yr) Rental history verification asks prior landlords to confirm tenancy dates, rent, payment record, notice given, and any damage or lease violations, under the applicant's signed release.
  7. Credit screening (Daily, about 4,750 hrs/yr) Credit screening orders a consumer report through the screening service, which returns score, tradelines, collections, and a recommendation measured against the property's written screening criteria.
  8. Criminal screening (Daily, about 4,750 hrs/yr) Criminal screening returns records from the screening service that staff must evaluate under the property's written criteria and any local fair chance ordinance, which may require an individual assessment.
  9. Eviction screening (Daily, about 4,750 hrs/yr) A court records search returns prior eviction filings and judgments tied to the applicant.
  10. Pet screening (Daily, about 4,750 hrs/yr) Pet screening collects each animal's type, breed, weight, vaccination records, and photo, applies the pet policy and fees, and handles assistance animal requests separately because they are not pets and carry no pet fees.
  11. Conditional approval (Daily, about 4,750 hrs/yr) Conditional approval accepts an applicant on conditions such as an added deposit, a guarantor, or prepaid rent where lawful.
  12. Adverse action notice (Daily, about 4,750 hrs/yr) When a consumer report leads to a denial or worse terms, the FCRA requires an adverse action notice naming the screening agency and explaining the applicant's right to a free copy and to dispute.
  13. Guarantor application (Daily, about 4,750 hrs/yr) A guarantor application gathers the guarantor's identity, income, and credit information, screens them against guarantor criteria (often a higher income multiple), and adds a signed guaranty to the lease file.
  14. Affordable eligibility screening (Daily, about 4,750 hrs/yr) For affordable units, eligibility screening compares household size and annual income with the program's income limits and checks student status, asset income, and program rules before full certification begins.
  15. Unit assignment (Daily, about 4,750 hrs/yr) Unit assignment ties an approved applicant to a specific unit, confirming availability, ready date, the rent for the chosen lease term, and any hold or waitlist priority that applies.
  16. Deposit calculation (Daily, about 4,750 hrs/yr) The security deposit, plus any pet or additional deposit, is set from the screening result, the unit, and policy, and must stay within the maximum state or local law allows.
  17. Holding deposit collection (Daily, about 4,750 hrs/yr) A holding deposit secures a unit while the application is processed or the lease is signed, with written refund and forfeiture terms, collected through the payment portal and recorded on the applicant ledger.
  18. Lease offer generation (Daily, about 4,750 hrs/yr) The lease offer sets out the approved unit, move-in date, term, monthly rent, deposits, fees, concessions, and utility responsibilities for the applicant to accept before the lease is drafted.
  19. Lease template selection (Daily, about 4,750 hrs/yr) Template selection picks the correct lease form and required addenda for the unit, program, and jurisdiction (conventional, affordable, student, or corporate) plus the state and city disclosures that apply.
  20. Lease data validation (Daily, about 4,750 hrs/yr) Before signing, lease data is checked against the approved application and offer: names, unit, dates, rent, deposits, fees, concessions, occupants, pets, and parking, catching errors that would bill wrong for a year.
  21. Lease addendum preparation (Daily, about 4,750 hrs/yr) Addendum preparation adds the pet, parking, storage, utility, lead-based paint, mold, bed bug, community rules, and concession addenda the unit and jurisdiction require, filled with the resident's own terms.
  22. Electronic signature routing (Daily, about 4,750 hrs/yr) Signature routing sends the completed lease packet through the e-signature service to every adult resident and guarantor in order, tracks who has signed, and reminds signers before the offer expires.
  23. Security deposit posting (Daily, about 4,750 hrs/yr) Deposit posting records the security deposit as a liability on the resident ledger, deposits funds to the correct account (a separate trust account where state law requires one), and documents receipt.
  24. Renters insurance validation (Daily, about 4,750 hrs/yr) Renters insurance validation checks each resident's policy for minimum liability coverage, effective dates, and the property listed as interested party, or enrolls the unit in the master policy when no proof arrives.
  25. Utility transfer verification (Daily, about 4,750 hrs/yr) Utility transfer verification confirms the incoming resident has put electric or gas service in their own name by move-in, using the confirmation number or a lookup in the utility portal.
  26. Move-in appointment scheduling (Daily, about 4,750 hrs/yr) Key pickup and walkthrough need a booked date and time, coordinated with elevator reservations, loading dock time, and staff coverage, then confirmed with the resident by email and SMS.
  27. Welcome packet generation (Daily, about 4,750 hrs/yr) The welcome packet gives a new resident community rules, portal instructions, emergency contacts, trash and parking details, amenity access, and move-in inspection forms, personalized with unit and lease details.
  28. Lease document storage (Daily, about 4,750 hrs/yr) Lease storage files the executed lease, addenda, application, screening results, and ID copies in the resident's document record and retention folder, named and tagged by the property standard.
  29. Lease audit (Daily, about 4,750 hrs/yr) Lease audit checks new leases against the application, screening decision, approved rent, concessions, and recurring charges, catching billing and compliance errors before they compound over the lease term.
  30. Lease cancellation before move-in (Daily, about 4,750 hrs/yr) When an approved applicant cancels before move-in, the team cancels the lease and scheduled charges, applies the cancellation terms to deposits and fees, and returns the unit to available.
  31. Application completeness review (Daily / Weekly, about 546 hrs/yr) No application goes to screening until it has every required field, signature, ID, income document, fee payment, and screening consent.
  32. Screening result review (Daily / Weekly, about 546 hrs/yr) Screening review brings credit, criminal, eviction, income, and rental history results together into one decision (approve, approve with conditions, or deny) documented against the written criteria.
  33. Lease execution review (Daily / Weekly, about 546 hrs/yr) Execution review confirms every page is signed and initialed by all parties, the countersignature is present, and the executed lease matches what was approved before keys are released.
  34. Move-in charge setup (Per event / project, about 150 hrs/yr) Before keys change hands, the new resident's ledger must carry prorated first-month rent, deposits, fees, and concessions, and show the exact total due at move-in.

Affordable / Regulated Housing (35)

about 37,214 hrs/yr

  1. Applicant eligibility precheck (Daily / Monthly, about 1,300 hrs/yr) The eligibility precheck screens affordable applicants for household size, estimated income against the program limit, student status, and waiting list preferences before full processing.
  2. Income documentation collection (Daily / Monthly, about 1,300 hrs/yr) Income documentation gathers pay stubs, benefit letters, child support records, and self-employment statements for every household member, as program rules require.
  3. Asset verification (Daily / Monthly, about 1,300 hrs/yr) Bank accounts, retirement funds, real estate, and other assets are documented for each household member, and asset income is calculated under program rules.
  4. Third-party verification (Daily / Monthly, about 1,300 hrs/yr) Third-party verification confirms income and assets directly with employers, banks, and agencies using signed release forms, following the program's verification hierarchy.
  5. Initial certification (Daily / Monthly, about 1,300 hrs/yr) Initial certification determines a household's eligibility and rent at move-in from signed questionnaires, verified income and assets, and the program's certification form.
  6. Interim recertification (Daily / Monthly, about 1,300 hrs/yr) Interim recertification recalculates rent when a household reports an income or composition change between annual recertifications, following program rules on which changes must be processed.
  7. Rent calculation (Daily / Monthly, about 1,300 hrs/yr) Affordable rent calculation sets the tenant's share.
  8. Utility allowance update (Daily / Monthly, about 1,300 hrs/yr) Utility allowance updates apply new allowance schedules from the housing authority or an approved utility study to affected units, changing tenant rent and subsidy.
  9. HUD 50059 processing (Daily / Monthly, about 1,300 hrs/yr) Form HUD-50059 records each certification at HUD multifamily properties: household, income, allowances, and rent, signed by household and owner and transmitted through TRACS.
  10. TRACS submission (Daily / Monthly, about 1,300 hrs/yr) TRACS submission sends certification and voucher data from site software to HUD's Tenant Rental Assistance Certification System, through a contract administrator where one oversees the property.
  11. TRACS error correction (Daily / Monthly, about 1,300 hrs/yr) TRACS error correction resolves rejected transmissions, fatal errors, and discrepancy messages so certifications are accepted and subsidy is paid on time.
  12. HAP billing (Daily / Monthly, about 1,300 hrs/yr) HAP billing prepares the monthly housing assistance payment voucher on form HUD-52670, with regular assistance and adjustments, for the contract administrator.
  13. Tenant repayment agreement (Daily / Monthly, about 1,300 hrs/yr) A repayment agreement recovers assistance overpaid because a household failed to report income, with payment terms under HUD guidance and the tenant's signature.
  14. LIHTC income/rent limit update (Daily / Monthly, about 1,300 hrs/yr) Limit updates load HUD's newly published Multifamily Tax Subsidy Project income limits and the resulting maximum rents by bedroom size for each property's county.
  15. LIHTC certification (Daily / Monthly, about 1,300 hrs/yr) At move-in, and whenever required afterward, the tenant income certification documents income, assets, and student status for tax credit compliance.
  16. File compliance audit (Daily / Monthly, about 1,300 hrs/yr) A file audit examines tenant files for required signatures, verifications, calculations, and forms, so gaps are found before an agency review finds them.
  17. EIV discrepancy resolution (Daily / Monthly, about 1,300 hrs/yr) Discrepancy resolution follows up when EIV income differs from what a household reported, verifying the difference and correcting rent or starting a repayment agreement.
  18. Reasonable accommodation compliance (Daily / Monthly, about 1,300 hrs/yr) Accommodation compliance documents each request, decision, interactive dialogue, and timeline, so the property can show it met Fair Housing Act and Section 504 obligations.
  19. Waiting list update (Daily / Monthly, about 1,300 hrs/yr) Waiting list updates add applicants in date and time order with preferences, keep contact details current, and select applicants by program rules as units open.
  20. Waiting list purge (Daily / Monthly, about 1,300 hrs/yr) A waiting list purge contacts applicants to confirm continued interest and removes those who do not respond, under the tenant selection plan's rules.
  21. Affirmative fair housing reporting (Daily / Monthly, about 1,300 hrs/yr) Affirmative fair housing reporting documents outreach to groups least likely to apply, as the property's Affirmative Fair Housing Marketing Plan requires, and updates the plan on schedule.
  22. Fair housing documentation (Daily / Monthly, about 1,300 hrs/yr) Fair housing documentation keeps records of tenant selection, denials, accommodations, and complaints, showing that written policies were applied consistently to every applicant and resident.
  23. REAC/NSPIRE inspection preparation (Daily / Monthly, about 1,300 hrs/yr) NSPIRE preparation walks units, buildings, and site against HUD's inspection standards before the scheduled inspection, fixing deficiencies ahead of time.
  24. Inspection deficiency correction (Daily / Monthly, about 1,300 hrs/yr) Items cited in an NSPIRE or agency inspection must be fixed within the required timeframe, with completion documented for the inspection report.
  25. Compliance calendar management (Daily / Monthly, about 1,300 hrs/yr) The compliance calendar tracks recertification deadlines, inspection dates, agency reports, and filing due dates across every affordable property and each funding program it carries.
  26. State agency reporting (Daily / Monthly, about 1,300 hrs/yr) State agency reporting submits tenant data, compliance reports, and annual certifications to the state housing finance agency through its online portal.
  27. Household composition review (Daily / Weekly, about 546 hrs/yr) Household composition review confirms who lives in the unit, relationships, ages, student status, and any live-in aide, which drive income limits, allowances, and unit size.
  28. HAP reconciliation (Daily / Weekly, about 546 hrs/yr) The voucher amount requested, the payment received, and each tenant's assistance must agree.
  29. LIHTC eligibility review (Daily / Weekly, about 546 hrs/yr) LIHTC eligibility review checks that household income is at or below the unit's set-aside limit, the student rules are satisfied, and the file supports tax credit qualification.
  30. HOME compliance review (Daily / Weekly, about 546 hrs/yr) HOME compliance review checks units funded through the HOME program for income eligibility, rent limits, property standards, and affordability period requirements.
  31. Section 8 compliance review (Daily / Weekly, about 546 hrs/yr) Section 8 compliance review audits resident files for timely recertifications, correct rent, required EIV use, and the forms the HUD handbook requires.
  32. EIV report review (Daily / Weekly, about 546 hrs/yr) EIV review runs HUD's Enterprise Income Verification reports (income discrepancy, deceased tenants, multiple subsidy, new hires, existing tenant search) and documents the action taken.
  33. Annual recertification (Annual / Periodic, about 46 hrs/yr) Annual recertification re-verifies income and household composition each year.
  34. Annual owner certification (Annual / Periodic, about 46 hrs/yr) The annual owner certification attests to the state agency that the property met its LIHTC requirements for the year, with supporting tenant and unit data.
  35. Affordable audit support (Annual / Periodic, about 46 hrs/yr) Management and occupancy reviews and state agency file audits bring requests for files, reports, and written responses, each tracked through closeout.

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