Commercial Lease & Recoveries (43)
about 15,528 hrs/yr
- CAM audit/review (Daily / Weekly, about 546 hrs/yr) CAM review checks the reconciliation before billing and supports tenant audits of recoveries, verifying the math, exclusions, and supporting invoices.
- Expense exclusion review (Daily / Weekly, about 546 hrs/yr) Exclusion review removes costs the leases do not allow in recoveries, such as capital items, leasing commissions, ownership costs, and repairs paid by insurance.
- Tenant reconciliation statement (Daily / Weekly, about 546 hrs/yr) The tenant statement presents the reconciliation plainly: expense categories, the tenant's share, caps, gross-up, admin fee, estimates paid, and the resulting balance.
- Deferred rent reconciliation (Daily / Weekly, about 546 hrs/yr) Deferred rent reconciliation ties the straight-line receivable in the GL to each lease's schedule and writes off the balance when a lease ends early.
- Commercial delinquency review (Daily / Weekly, about 546 hrs/yr) Unpaid commercial rent and recoveries are reviewed tenant by tenant, weighing disputes, co-tenancy claims, guarantors, and the lease's default provisions.
- Tenant ledger reconciliation (Daily / Weekly, about 546 hrs/yr) Tenant ledger reconciliation confirms each commercial tenant's ledger correctly reflects lease charges, reconciliations, payments, and credits before statements go out.
- CAM reconciliation preparation (Monthly, about 432 hrs/yr) CAM reconciliation compares actual recoverable expenses with estimates billed, applying each lease's share, gross-up, caps, base year, and exclusions to find the balance due or owed.
- CAM reconciliation billing (Monthly, about 432 hrs/yr) Reconciliation billing sends each tenant its annual statement showing its actual share, estimates paid, and the balance due or credit, within the time the lease allows.
- Commercial lease abstraction (Monthly / Annual, about 348 hrs/yr) Lease abstraction reads a commercial lease and records its key terms: parties, premises, square footage, term, rent schedule, recoveries, options, caps, exclusions, and critical dates.
- Lease amendment abstraction (Monthly / Annual, about 348 hrs/yr) Amendments that extend the term, change rent, expand or give back space, or modify recoveries must reach the lease abstract, or billing drifts away from the lease.
- Lease option tracking (Monthly / Annual, about 348 hrs/yr) Option tracking follows renewal, expansion, contraction, termination, and purchase options, with their exercise windows and conditions, so none lapses unnoticed.
- Rent commencement validation (Monthly / Annual, about 348 hrs/yr) Rent commencement validation confirms the date rent begins, which may hinge on delivery, substantial completion, store opening, or a fixed date, and reconciles it with billing.
- Rent escalation calculation (Monthly / Annual, about 348 hrs/yr) Escalation calculation applies fixed-step, percentage, or scheduled increases on each anniversary date written in the lease and updates the tenant's recurring rent charge.
- CPI escalation calculation (Monthly / Annual, about 348 hrs/yr) CPI escalation adjusts rent by the change in a published Consumer Price Index series between the base and comparison months, subject to any floor or cap in the lease.
- Percentage rent billing (Monthly / Annual, about 348 hrs/yr) Retail tenants whose sales exceed the breakpoint owe a share of gross sales above it, billed monthly, annually, or both, from the sales they report.
- Sales reporting intake (Monthly / Annual, about 348 hrs/yr) Sales reporting intake collects monthly and annual gross sales reports from retail tenants through tenant portals or email, as their leases require.
- Tenant sales audit (Monthly / Annual, about 348 hrs/yr) A sales audit tests a tenant's reported gross sales against its records where the lease grants audit rights, often after reported sales look inconsistent.
- Free rent schedule (Monthly / Annual, about 348 hrs/yr) The free rent schedule records abated rent months, whether abatement covers base rent only or recoveries too, and any clawback if the tenant defaults.
- Tenant improvement allowance tracking (Monthly / Annual, about 348 hrs/yr) The landlord's contribution to tenant build-out comes with rules: a fixed amount, eligible costs, draw requests backed by lien waivers, and a deadline to claim it.
- Security deposit/LOC tracking (Monthly / Annual, about 348 hrs/yr) Commercial deposit tracking records cash deposits and letters of credit, including burn-down or reduction terms, and confirms amounts held match what the lease requires.
- Letter of credit expiration tracking (Monthly / Annual, about 348 hrs/yr) LOC tracking watches letter of credit expiry dates and automatic renewal terms, so the landlord can demand a replacement or draw before the credit lapses.
- Recoverable expense mapping (Monthly / Annual, about 348 hrs/yr) Each GL account must be tagged recoverable or not, and to which pool, based on how the leases define operating expenses and exclusions.
- CAM budget (Monthly / Annual, about 348 hrs/yr) The CAM budget projects recoverable operating costs for the coming year by pool and becomes the basis for each tenant's monthly estimated payments.
- CAM estimate billing (Monthly / Annual, about 348 hrs/yr) CAM estimate billing sets each tenant's new monthly estimated recovery charge for the year and notifies tenants of the change in writing.
- CAM monthly billing (Monthly / Annual, about 348 hrs/yr) CAM monthly billing posts each tenant's estimated operating expense, tax, and insurance recovery charges along with base rent each month, from the approved estimate schedule.
- Real estate tax recovery (Monthly / Annual, about 348 hrs/yr) Tax recovery bills tenants their share of real estate taxes using the tax bill, each lease's pro rata share or base year, and any appeal refunds that must be passed through.
- Insurance recovery (Monthly / Annual, about 348 hrs/yr) Property insurance premiums are billed back to tenants in the share each lease allows, leaving out coverages or deductibles the leases exclude.
- Utility recovery (Monthly / Annual, about 348 hrs/yr) Utility recovery bills tenants for electricity, water, or HVAC by submeter reading, allocation, or after-hours HVAC charges, following the method each lease specifies.
- Gross-up calculation (Monthly / Annual, about 348 hrs/yr) Gross-up adjusts variable operating expenses to what they would have been at the occupancy the lease states, commonly 95 or 100 percent, so each tenant pays a fair share.
- Cap/stop calculation (Monthly / Annual, about 348 hrs/yr) Cap and stop calculation limits a tenant's recoveries by an expense cap (cumulative or not, often on controllable expenses) or by an expense stop or base year, as the lease reads.
- Admin fee calculation (Monthly / Annual, about 348 hrs/yr) Many leases allow an administrative or management fee on recoverable expenses, often a percentage that excludes taxes or insurance, applied tenant by tenant.
- Tenant dispute tracking (Monthly / Annual, about 348 hrs/yr) Dispute tracking logs tenant challenges to billings, reconciliations, or charges, with the lease basis, response deadlines from any audit clause, and the resolution.
- Lease billing audit (Monthly / Annual, about 348 hrs/yr) The lease billing audit compares recurring charges in the system with each lease abstract, finding missed escalations, wrong recoveries, and concessions that should have ended.
- Straight-line rent calculation (Monthly / Annual, about 348 hrs/yr) Straight-line rent spreads total fixed rent evenly over the lease term for GAAP reporting under ASC 842, creating a deferred rent receivable against cash rent billed.
- Lease termination processing (Monthly / Annual, about 348 hrs/yr) Termination processing ends a commercial lease at expiration or by agreement: final billing, deposit disposition, straight-line write-off, and updated space status.
- Lease renewal option exercise (Monthly / Annual, about 348 hrs/yr) A tenant's notice exercising a renewal option must be timely and meet the option's conditions.
- Estoppel certificate preparation (Monthly / Annual, about 348 hrs/yr) Estoppel preparation drafts the certificate a lender or buyer asks tenants to sign, confirming lease terms, rent paid, deposit held, and the absence of defaults.
- SNDA request processing (Monthly / Annual, about 348 hrs/yr) SNDA processing handles subordination, non-disturbance, and attornment agreements among lender, landlord, and tenant during financings and sales, tracking requests, drafts, comments, and signatures.
- Tenant COI tracking (Monthly / Annual, about 348 hrs/yr) Tenant COI tracking confirms commercial tenants carry the liability, property, and other insurance their leases require, with landlord and lender named as additional insureds.
- Critical date setup (Per event / project, about 150 hrs/yr) Critical date setup records option notice deadlines, expirations, rent steps, and co-tenancy or kick-out dates from the lease, with reminders set ahead of each one.
- Base rent schedule setup (Per event / project, about 150 hrs/yr) The lease's rent steps go into the system by period, with annual amounts, per-square-foot rates, and free rent months, feeding both billing and straight-line calculations.
- Percentage rent setup (Per event / project, about 150 hrs/yr) Percentage rent setup records the breakpoint (natural or fixed), the percentage, the sales reporting period, and exclusions from gross sales for each retail tenant.
- CAM pool setup (Per event / project, about 150 hrs/yr) CAM pool setup defines which expenses and which tenants share each pool, with denominators based on gross leasable area, occupied area, or fixed shares.