Role catalogs

Safety Manager workflow catalog

a construction professional who leads jobsite safety programs, inspecting equipment, enforcing rules and keeping crews protected

Get demo Read the role page
71
workflows in this catalog
1
industryConstruction 71
2
areas of workLargest: Field Operations (46)
301k
hrs/yr across these workflowsPlanning estimates from the Process Atlas

Safety Manager

Area

71 workflows

Safety Manager · 2 areas · about 301k hrs/yr

Construction (71 workflows)

Field Operations (46)

about 280,892 hrs/yr

  1. Daily manpower entry (Daily, about 6,875 hrs/yr) Every day the superintendent records headcount and hours by company and trade in the Procore or field app daily log, the record later used for productivity, back charges, and delay claims.
  2. Daily equipment usage (Daily, about 6,875 hrs/yr) Each shift, equipment on site is logged in the daily log with hours worked, idle, or down by unit number and cost code, the basis for internal equipment charges and rental verification.
  3. Weather log (Daily, about 6,875 hrs/yr) Weather conditions, temperature, precipitation, and wind are logged daily in the field app, with lost hours noted, because weather days drive time extension requests and schedule records.
  4. Site photo capture (Daily, about 6,875 hrs/yr) Field staff capture progress, conditions, and problem photos every day in the mobile app, and each photo is filed in the project platform album by date, area, and trade.
  5. Delivery log (Daily, about 6,875 hrs/yr) Every delivery is logged with supplier, PO, material, quantity, time, and condition, the record accounting uses to match invoices and the team uses to trace shortages.
  6. Visitor log (Daily, about 6,875 hrs/yr) Visitors sign in at the gate or in the site app with name, company, purpose, and time in and out, and must complete the safety orientation before walking the site.
  7. Subcontractor attendance (Daily, about 6,875 hrs/yr) Each day the superintendent confirms which subcontractors showed up and with how many workers, compared against the look-ahead to catch trades that fall behind.
  8. Foreman daily report (Daily, about 6,875 hrs/yr) At the end of each shift, foremen submit a daily report in the field app with crew, hours, installed quantities, equipment, and issues; it feeds time entry, production tracking, and the superintendent's log.
  9. Crew time entry (Daily, about 6,875 hrs/yr) Crew hours by employee, cost code, and pay class are entered daily from foreman timesheets or the time app into timekeeping, where they later flow to payroll and job cost.
  10. Production quantity tracking (Daily, about 6,875 hrs/yr) Foremen report quantities produced each day by cost code, such as cubic yards placed or linear feet of pipe, to measure crew productivity against the estimate.
  11. Installed quantity tracking (Daily, about 6,875 hrs/yr) Installed quantities from foreman reports are totaled against budget quantities by cost code to give physical percent complete, which feeds the cost forecast and unit-price billing.
  12. T&M owner signature (Daily, about 6,875 hrs/yr) A T&M ticket needs the owner's representative's signature, usually the same day, as proof the work was directed and performed; unsigned tickets are the hardest extra work to collect.
  13. Extra work ticket processing (Daily, about 6,875 hrs/yr) Signed extra work tickets are priced at contract rates, logged against a change event, and either billed or rolled into a change order, so no directed field work goes uncollected.
  14. Material receipt verification (Daily, about 6,875 hrs/yr) When material arrives, the receiver checks the packing slip against the PO for item, quantity, and condition before signing, recording the receipt for invoice matching.
  15. Delivery damage/shortage report (Daily, about 6,875 hrs/yr) When a delivery arrives damaged or short, the receiver documents it with photos and notes and reports it to the supplier and purchasing before the carrier's claim window closes.
  16. Site inventory tracking (Daily, about 6,875 hrs/yr) Materials stored on site, such as pipe, rebar, wire, and fixtures, are tracked by laydown location and quantity in a spreadsheet or field app to prevent loss, reorders, and double purchases.
  17. Tool issue tracking (Daily, about 6,875 hrs/yr) Company tools issued to crews and jobs, from laser levels to generators, are tracked by serial number, borrower, and job, so missing tools are traced and charged to the right job.
  18. Field purchase request (Daily, about 6,875 hrs/yr) Field staff request small purchases not covered by an existing PO through a requisition in the field app or email, giving cost code, vendor, amount, and justification for approval.
  19. Short-interval planning (Daily, about 6,875 hrs/yr) Each week the superintendent breaks the next one or two weeks of work into daily tasks by crew, with quantities, crew sizes, and constraints checked, in a short-interval plan spreadsheet or field app.
  20. Weekly work plan (Daily, about 6,875 hrs/yr) The weekly work plan commits foremen to specific tasks for the week, and the next week's review records percent plan complete and reasons for misses.
  21. Constraint removal tracking (Daily, about 6,875 hrs/yr) Constraints on upcoming activities, such as open RFIs, pending submittals, and missing materials, are assigned owners and tracked until removed before the planned start.
  22. Plan-of-day meeting (Daily, about 6,875 hrs/yr) Each morning the plan-of-day meeting sets crew assignments, work areas, equipment, deliveries, and hazards for the shift, and the sheet is filed with attendance in the daily log.
  23. Toolbox talk (Daily, about 6,875 hrs/yr) Crews hold toolbox talks on a set safety topic, and the signed attendance sheet, filed in the safety app, is the training record for OSHA inspections and owner audits.
  24. Pre-task plan (Daily, about 6,875 hrs/yr) Before each task, the crew completes a pre-task plan on paper or in the safety app listing steps, hazards, controls, and required PPE, signed by every worker doing the task.
  25. JHA/JSA completion (Daily, about 6,875 hrs/yr) Higher-risk tasks such as steel erection, trenching, or work at height need a job hazard analysis that breaks the task into steps, hazards, and controls, reviewed before the work begins.
  26. Site safety inspection (Daily, about 6,875 hrs/yr) Superintendents or safety staff inspect the site on a set schedule for fall protection, housekeeping, scaffolding, electrical, and PPE, recording findings and corrective actions.
  27. Quality field inspection (Daily, about 6,875 hrs/yr) Before work is covered, quality inspections verify installation against drawings, specs, and approved submittals, recording pass or fail and deficiencies in the project platform's inspection checklist.
  28. Deficiency tracking (Daily, about 6,875 hrs/yr) Deficiencies found in quality and safety inspections are tracked by location and trade until corrected and verified, with aging reported to the PM in the weekly report.
  29. Rework tracking (Daily, about 6,875 hrs/yr) Rework caused by installation errors, damage, or design changes is tracked by cause, cost code, and hours, so the cost can be backcharged to a sub or claimed from the owner.
  30. Field change documentation (Daily, about 6,875 hrs/yr) Field changes, whether directed by the owner or discovered on site, are documented with photos, sketches, and descriptions in the project platform to support change orders and the as-built record.
  31. Concrete pour record (Daily, about 6,875 hrs/yr) Each concrete placement is recorded with mix design, batch tickets, slump, air, temperatures, cylinder samples, volume, and location, the quality record for that pour.
  32. Equipment inspection (Daily, about 6,875 hrs/yr) Operators complete a pre-shift inspection of their machine, checking brakes, lights, fluids, and safety devices on a paper or app checklist, and report defects before the unit runs.
  33. Hot work permit (Daily, about 6,875 hrs/yr) Welding, cutting, and grinding near combustibles need a hot work permit listing location, fire watch, extinguishers, and cleared combustibles, authorized by a supervisor before work starts.
  34. Confined-space permit (Daily, about 6,875 hrs/yr) Entry into a permit-required confined space needs a written permit with atmospheric test results, named entrants, attendant, entry supervisor, and rescue arrangements, under OSHA's construction confined space standard.
  35. Excavation permit (Daily, about 6,875 hrs/yr) Excavation work requires a permit or checklist confirming utility locates, protective systems for trenches five feet or deeper, and a competent person's daily inspection.
  36. Utility locate tracking (Daily, about 6,875 hrs/yr) Utility locate tickets from the state one-call center are tracked by ticket number, dig area, and expiration date, and renewed before marks expire or excavation moves outside the ticket area.
  37. Site access/badge administration (Daily, about 6,875 hrs/yr) Workers receive site badges only after completing orientation and any required training for their trade, and badges are deactivated the day they leave the job roster.
  38. Temporary labor request (Daily, about 6,875 hrs/yr) When crews run short, the superintendent requests temporary labor from staffing agencies or the union hall, specifying trade, headcount, start date, duration, and required certifications.
  39. Field material requisition (Daily, about 6,875 hrs/yr) Field staff request stocked materials from the company yard or warehouse through a requisition naming item, quantity, job, cost code, and the date needed on site.
  40. Field-to-office issue escalation (Daily, about 6,875 hrs/yr) Problems the field cannot solve, such as design conflicts, cost disputes, or owner interference, are escalated to the office with photos, location, and urgency, and tracked until someone owns them.
  41. Daily log completion (Daily, about 2,250 hrs/yr) Each day the superintendent completes the daily log in the field app: manpower, equipment, weather, work performed, deliveries, inspections, visitors, and delays, signed before the next shift.
  42. Field work order (Daily, about 2,250 hrs/yr) Field work orders direct crews or subs to perform specific tasks, with location, scope, and due date, and are closed when the work is verified complete.
  43. Lookahead schedule update (Daily / Weekly, about 546 hrs/yr) Every week the three- to six-week look-ahead is refreshed from the master schedule, with activities broken into field tasks and dates adjusted to actual progress reported in daily logs.
  44. Crane lift plan review (Daily / Weekly, about 546 hrs/yr) Lift plans list load weight, rigging, radius, crane capacity chart, and percent of capacity, reviewed before critical lifts by the lift director or engineer.
  45. T&M ticket creation (Per event / project, about 150 hrs/yr) When extra work is directed in the field, the foreman writes a T&M ticket listing labor by class and hours, equipment, and materials, before the work is priced.
  46. Punch item creation (Per event / project, about 150 hrs/yr) Punch items for incomplete or defective work are created with location, description, responsible trade, due date, and photo in the project platform or on Bluebeam sheets.

Safety, Risk & Compliance (25)

about 19,630 hrs/yr

  1. Incident intake (Daily / Monthly, about 806 hrs/yr) Every injury, illness, or property damage event is reported from the field in the safety app with date, location, people involved, and immediate actions, starting the incident record.
  2. Near-miss intake (Daily / Monthly, about 806 hrs/yr) Near misses are reported from the field app with description, location, and potential severity, and logged so hazards are fixed before anyone is hurt and trends show up across jobs.
  3. Incident investigation (Daily / Monthly, about 806 hrs/yr) Serious incidents are investigated for root cause, with witness statements, photos, equipment records, and training history gathered, and corrective actions documented in the incident record.
  4. OSHA log maintenance (Daily / Monthly, about 806 hrs/yr) Recordable injuries and illnesses go on the OSHA Form 300 log within seven calendar days of learning of them, and the Form 300A annual summary is posted from February 1 to April 30.
  5. Insurance claim notification (Daily / Monthly, about 806 hrs/yr) Injuries, property damage, and liability events are reported to the insurance carrier or broker through its portal, with the incident details and supporting documents attached.
  6. Workers comp claim administration (Daily / Monthly, about 806 hrs/yr) Workers compensation claims are managed from the first report of injury through treatment, return to work, and closure, with adjuster requests answered on time through the carrier portal.
  7. Builder's risk claim (Daily / Monthly, about 806 hrs/yr) Damage to work in place from fire, water, wind, or theft is claimed under the builder's risk policy, documented with photos, repair costs, and the incident timeline.
  8. Subcontractor COI compliance (Daily / Monthly, about 806 hrs/yr) Every subcontractor's insurance is monitored against contract requirements across all active jobs, and non-compliant subs are held from payment or site access until corrected.
  9. Safety inspection (Daily / Monthly, about 806 hrs/yr) Safety managers inspect each site on a set schedule in the safety app, scoring conditions and recording hazards, photos, and required corrections by trade and area.
  10. Corrective action tracking (Daily / Monthly, about 806 hrs/yr) Corrective actions from inspections, incidents, and audits are tracked in the safety app until the responsible party fixes the hazard and a verifier signs off with photos.
  11. Toolbox talk tracking (Daily / Monthly, about 806 hrs/yr) Toolbox talk records are tracked by job and crew in the safety app to confirm every crew received the required talks each period, as company policy and owner contracts require.
  12. Training certification tracking (Daily / Monthly, about 806 hrs/yr) Worker training and certifications, such as OSHA 10 and 30, fall protection, scaffold, and equipment operation, are tracked in the LMS for expiration and for each job's requirements.
  13. Site-specific safety plan (Daily / Monthly, about 806 hrs/yr) Each project needs a site-specific safety plan covering hazards, emergency procedures, and responsibilities, submitted to the owner before mobilization and revised as the work changes.
  14. Emergency action plan (Daily / Monthly, about 806 hrs/yr) Each site's emergency action plan sets evacuation routes, assembly points, alarm methods, nearest hospital, and emergency contacts, and it is posted on site and reviewed as the site layout changes.
  15. Environmental inspection (Daily / Monthly, about 806 hrs/yr) Environmental inspections check for spills, dust, noise, waste handling, and concrete washout against permit conditions and company standards, with findings recorded in the safety app.
  16. SWPPP inspection (Daily / Monthly, about 806 hrs/yr) Stormwater inspections under the site's SWPPP and construction stormwater permit are performed at the frequency the permit sets, including after qualifying rain events, and signed reports are kept on site.
  17. Stormwater corrective action (Daily / Monthly, about 806 hrs/yr) Stormwater deficiencies such as failed silt fence, sediment tracking, or damaged inlet protection must be corrected within the deadline the permit sets, and each correction is documented.
  18. DBE/MBE/WBE tracking (Daily / Monthly, about 806 hrs/yr) On public projects with DBE, MBE, or WBE goals, participation is tracked by firm, certification status, commitments, and payments against the contract goal.
  19. Contract compliance reporting (Daily / Monthly, about 806 hrs/yr) Owners require periodic compliance reports on labor, safety, participation, and environmental matters, submitted by portal or form on the schedule the contract sets.
  20. Bond renewal tracking (Daily / Monthly, about 806 hrs/yr) Performance and payment bonds, license bonds, and permit bonds are tracked for renewal, exoneration, and release, with surety correspondence filed against each bond number.
  21. License renewal tracking (Daily / Monthly, about 806 hrs/yr) Contractor licenses by state and trade are renewed before expiration, meeting continuing education, fee, and qualifying individual requirements set by each licensing board.
  22. Subcontractor debarment check (Daily / Monthly, about 806 hrs/yr) Before award on public work, and on a set cycle after, subcontractors and suppliers are checked against federal and state debarment and exclusion lists, and results are filed.
  23. Legal hold/claim document collection (Daily / Monthly, about 806 hrs/yr) When a claim or lawsuit is anticipated, related documents must be preserved under a legal hold and collected, including email, project platform records, and files.
  24. Permit compliance review (Daily / Weekly, about 546 hrs/yr) Project permits are reviewed for compliance with their conditions, such as work hours, noise limits, street closures, and required inspections, and violations are corrected before fines follow.
  25. Risk register review (Daily / Weekly, about 546 hrs/yr) Leadership reviews the enterprise risk register each quarter, covering insurance, legal, safety, surety, and financial exposures, and assigns owners and mitigation for each risk.

More in Role catalogs

No prompts. No babysitting. No Integrations.

Get a demo with our specialist team.

Get demo