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Supplier Quality Engineer workflow catalog

an engineer who qualifies and monitors suppliers to make sure the parts and materials they provide meet a manufacturer’s requirements

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82
workflows in this catalog
1
industryManufacturing 82
2
areas of workLargest: Procurement & Supplier (41)
145k
hrs/yr across these workflowsPlanning estimates from the Process Atlas

Supplier Quality Engineer

Area

82 workflows

Supplier Quality Engineer · 2 areas · about 145k hrs/yr

Manufacturing (82 workflows)

Procurement & Supplier (41)

about 109,722 hrs/yr

  1. Purchase requisition approval (Daily, about 3,750 hrs/yr) Requisitions route to approvers by amount, department, and category.
  2. Supplier quote collection (Daily, about 3,750 hrs/yr) Supplier quotes arrive by email or portal in different formats.
  3. Supplier quote comparison (Daily, about 3,750 hrs/yr) Buyers compare quotes on landed cost, price breaks, lead time, tooling, quality history, and terms, normalizing units and currencies, and recommend a supplier.
  4. Supplier selection approval (Daily, about 3,750 hrs/yr) The recommended supplier and price go to the purchasing manager, and sometimes quality and engineering, for approval, along with the comparison and any exceptions to the approved supplier list.
  5. Purchase order approval (Daily, about 3,750 hrs/yr) POs above set limits or with nonstandard terms route for approval.
  6. PO dispatch (Daily, about 3,750 hrs/yr) Released POs go to suppliers by email, portal, or EDI 850 with drawings and quality requirements attached, and the dispatch date is recorded so acknowledgements can be tracked.
  7. Supplier PO acknowledgement capture (Daily, about 3,750 hrs/yr) Suppliers confirm POs by email, portal, or EDI 855 with their price, quantity, and ship date.
  8. PO price variance resolution (Daily, about 3,750 hrs/yr) A supplier invoices or acknowledges a price different from the PO.
  9. PO date variance follow-up (Daily, about 3,750 hrs/yr) Buyers chase suppliers whose confirmed dates slip past need dates, obtain new dates, update PO lines, and warn planning about the impact on jobs.
  10. PO change order (Daily, about 3,750 hrs/yr) Quantity, date, or price changes on an open PO need a change order.
  11. PO cancellation (Daily, about 3,750 hrs/yr) When a need disappears, buyers cancel PO lines, check supplier cancellation terms and any material already produced, negotiate charges, and close the lines.
  12. Purchase contract renewal (Daily, about 3,750 hrs/yr) As a supplier agreement nears its end date, purchasing gathers trailing spend, delivery and quality scores, and current market or index pricing, negotiates new terms, and updates the purchase agreement in the ERP.
  13. Supplier master maintenance (Daily, about 3,750 hrs/yr) Supplier records change: addresses, contacts, terms, remit-to, and status.
  14. Supplier W-9/tax document collection (Daily, about 3,750 hrs/yr) AP or purchasing collects W-9 forms from US suppliers and W-8 forms from foreign ones, checks name and TIN against the supplier record, and stores each form for 1099 reporting.
  15. Supplier banking change verification (Daily, about 3,750 hrs/yr) A request to change supplier bank details is a common fraud route.
  16. Supplier insurance/certification collection (Daily, about 3,750 hrs/yr) Purchasing and quality collect certificates of insurance and quality certifications such as ISO 9001, track their expiry dates, and request renewals before coverage or certification lapses.
  17. Approved supplier list maintenance (Daily, about 3,750 hrs/yr) Quality and purchasing maintain which suppliers are approved for which commodities or processes, with status, scope, and restrictions, updating the list after audits, performance reviews, or certification changes.
  18. Supplier corrective action (Daily, about 3,750 hrs/yr) After a supplier nonconformance, purchasing and quality issue a corrective action request, track the supplier's containment, root cause, and actions, and verify effectiveness before closing.
  19. Supplier audit scheduling (Daily, about 3,750 hrs/yr) Quality plans supplier audits from risk, performance, and certification status, agrees dates with each supplier, and records the audit schedule and scope.
  20. Supplier audit follow-up (Daily, about 3,750 hrs/yr) After an audit, quality sends findings to the supplier, tracks responses and corrective actions against due dates, and verifies closure before updating the supplier's status.
  21. Direct material price update (Daily, about 3,750 hrs/yr) New supplier prices from quotes, contracts, or increase letters are entered in the ERP supplier price list with effective dates, so POs and standard costs pick them up.
  22. Commodity surcharge update (Daily, about 3,750 hrs/yr) Suppliers adjust surcharges for metals, resin, or energy from published index prices.
  23. Outside processing PO (Daily, about 3,750 hrs/yr) When a job reaches an outside operation, purchasing issues a PO to the processor for that step, carrying the specification, quantity, and required certification, and links it to the job.
  24. Subcontract PO release (Daily, about 3,750 hrs/yr) Subcontracted assemblies or components are released to the subcontractor with the PO, drawings, and any free-issue or customer-supplied material shipped alongside.
  25. Spot-buy/emergency purchase (Daily, about 3,750 hrs/yr) An urgent need, such as a line-down part or a breakdown repair, requires a fast purchase outside normal sourcing.
  26. MRO purchase (Daily, about 3,750 hrs/yr) Maintenance, repair, and operating supplies are requested by departments, often without part numbers.
  27. Capital equipment purchase (Daily, about 3,750 hrs/yr) Buying equipment requires an approved capital request, competitive quotes, specifications, installation terms, and a PO coded to the capital project rather than to expense.
  28. Procurement savings tracking (Daily, about 3,750 hrs/yr) Purchasing records negotiated price reductions and avoided costs by part and supplier, calculates savings against a baseline, and reports them to finance.
  29. Buyer workbench review (Daily / Weekly, about 546 hrs/yr) Buyers work a daily list of approved requisitions, MRP suggestions, reschedule messages, and overdue POs in the ERP, deciding which to convert, combine, expedite, or push back.
  30. PO acknowledgement variance review (Daily / Weekly, about 546 hrs/yr) When an acknowledgement differs from the PO in price, quantity, or date, buyers decide whether to accept, push back, or change the PO, and record the outcome on the line.
  31. Supplier performance scorecard (Daily / Weekly, about 546 hrs/yr) Each period, purchasing scores suppliers on on-time delivery, quality rejects, responsiveness, and cost using ERP receipts and quality records, then shares the scorecards with suppliers.
  32. Supplier OTD review (Daily / Weekly, about 546 hrs/yr) Purchasing compares receipt dates with promised dates by supplier and line, calculates on-time delivery against the agreed window, and follows up with repeat offenders.
  33. Supplier quality rating review (Daily / Weekly, about 546 hrs/yr) Supplier quality reviews rejects, defective parts per million, NCRs, and corrective action responsiveness by supplier, and decides whether probation, extra inspection, or a CAPA is needed.
  34. Supplier capacity/risk review (Daily / Weekly, about 546 hrs/yr) Purchasing assesses whether key suppliers can support forecast volumes, checking capacity, financial health, and location risks, and records a mitigation plan for each weak point.
  35. Single-source risk review (Daily / Weekly, about 546 hrs/yr) Purchasing lists parts with only one approved supplier, rates risk by spend, lead time, and qualification difficulty, and decides where to qualify a second source.
  36. Purchase requisition creation (Per event / project, about 150 hrs/yr) A need arises from MRP, a department, or maintenance.
  37. Supplier RFQ creation (Per event / project, about 150 hrs/yr) For new or re-sourced parts, buyers issue RFQs to qualified suppliers with drawings, specifications, quantities, delivery requirements, and a response deadline, and log each RFQ in the ERP.
  38. Purchase order creation (Per event / project, about 150 hrs/yr) Buyers turn approved requisitions or planned orders into POs, setting supplier, lines, prices, dates, ship-to, terms, and quality clauses in the ERP from the quote or contract.
  39. Blanket purchase agreement setup (Per event / project, about 150 hrs/yr) A negotiated agreement sets price, total quantity or value, and term for a part or commodity.
  40. Blanket release creation (Per event / project, about 150 hrs/yr) Against an active blanket agreement, buyers create releases for specific quantities and dates, often from MRP demand, and send each release to the supplier.
  41. Supplier onboarding (Per event / project, about 150 hrs/yr) A new supplier provides a W-9, banking details, insurance, certifications, and a supplier questionnaire.

Quality (41)

about 35,640 hrs/yr

  1. Incoming inspection (Daily / Weekly, about 936 hrs/yr) Receipts flagged for inspection are checked against the inspection plan and supplier certs, results are recorded in the ERP or QMS, and material is accepted, rejected, or held.
  2. In-process inspection (Daily / Weekly, about 936 hrs/yr) At defined operations, inspectors or operators measure characteristics at set frequencies and record results, stopping production when a result falls out of tolerance.
  3. Final inspection (Daily / Weekly, about 936 hrs/yr) Before shipment, finished parts are checked against the drawing and final plan, documentation such as certs is compiled, and the lot is released for shipping.
  4. First article inspection (Daily / Weekly, about 936 hrs/yr) A first article is measured against every drawing characteristic when a part is new or changed, and the results are documented and approved before production continues.
  5. Nonconformance disposition (Daily / Weekly, about 936 hrs/yr) Quality and engineering decide what to do with nonconforming material, whether use as is, rework, repair, return, or scrap, and record the decision and approvals.
  6. Rework disposition (Daily / Weekly, about 936 hrs/yr) Rework needs instructions, a rework job or operation, reinspection, and records linked to the NCR before the repaired parts can be released.
  7. Scrap disposition approval (Daily / Weekly, about 936 hrs/yr) Scrap decisions above a value limit need quality and finance approval, after which the material is scrapped in the ERP and the cost charged to the right account.
  8. Return-to-vendor disposition (Daily / Weekly, about 936 hrs/yr) When the supplier caused the defect, quality dispositions the material as return-to-vendor, requests an RMA, and links the return with the SCAR and a debit memo.
  9. Customer concession request (Daily / Weekly, about 936 hrs/yr) When product misses the customer's specification but is usable, quality requests a concession from the customer with supporting data and waits for written approval before shipping.
  10. Corrective action request (Daily / Weekly, about 936 hrs/yr) Significant or repeat problems trigger a corrective action request that assigns an owner, a problem statement, and due dates, logged in the QMS.
  11. CAPA root-cause analysis (Daily / Weekly, about 936 hrs/yr) The CAPA team investigates root cause with tools such as 5 whys or a fishbone diagram, gathers data, and documents the verified cause before choosing actions.
  12. CAPA action tracking (Daily / Weekly, about 936 hrs/yr) Quality tracks each corrective and preventive action to its due date, collects evidence of completion, and verifies effectiveness before closing the CAPA.
  13. Supplier corrective action (Daily / Weekly, about 936 hrs/yr) Supplier quality issues a SCAR for supplier-caused defects, reviews the supplier's 8D or equivalent response, verifies containment and effectiveness, and updates the supplier's quality record.
  14. Customer complaint quality investigation (Daily / Weekly, about 936 hrs/yr) A customer defect complaint starts an investigation.
  15. Quality alert issuance (Daily / Weekly, about 936 hrs/yr) When a defect or risk is found, quality issues an alert to operators, inspectors, and sometimes suppliers, describing what to watch for and the containment required, and records acknowledgement.
  16. Control plan maintenance (Daily / Weekly, about 936 hrs/yr) The control plan lists each process step's characteristics, specifications, methods, sample size, and reaction plan.
  17. Inspection plan maintenance (Daily / Weekly, about 936 hrs/yr) Inspection plans are revised when drawings, customer requirements, or quality history change.
  18. Gauge calibration scheduling (Daily / Weekly, about 936 hrs/yr) Every gauge has a calibration interval.
  19. Gauge calibration execution (Daily / Weekly, about 936 hrs/yr) Technicians or labs calibrate gauges against standards, record as-found and as-left readings, attach certificates, and set the next due date in the calibration system.
  20. Calibration out-of-tolerance investigation (Daily / Weekly, about 936 hrs/yr) When a gauge is found out of tolerance, quality identifies products measured with it since its last good calibration and assesses whether any shipped product is suspect.
  21. SPC data collection (Daily / Weekly, about 936 hrs/yr) Operators or devices record measurements at set frequencies for SPC charts, with subgroup, time, machine, and operator, feeding control charts in the QMS or Excel.
  22. SPC out-of-control response (Daily / Weekly, about 936 hrs/yr) When a control chart signals out of control, operators stop or adjust per the reaction plan, record cause and action, and quality reviews whether product is affected.
  23. Quality audit planning (Daily / Weekly, about 936 hrs/yr) Quality plans the year's internal process, product, and system audits, covering required clauses and processes, assigning auditors, and scheduling dates.
  24. Internal audit (Daily / Weekly, about 936 hrs/yr) Auditors examine a process against procedures and the quality standard, gather evidence, record findings, and issue an audit report listing nonconformities for corrective action.
  25. External audit evidence preparation (Daily / Weekly, about 936 hrs/yr) Ahead of a certification or customer audit, quality collects evidence from the ERP, QMS, and SharePoint: procedures, records, training, calibration, CAPAs, and management review minutes.
  26. Supplier audit (Daily / Weekly, about 936 hrs/yr) Quality audits a supplier's processes on site or remotely against requirements, records findings, scores the supplier, and requests corrective actions.
  27. Document control approval (Daily / Weekly, about 936 hrs/yr) New or revised procedures, forms, and instructions go through review and approval, receive revision numbers, and are published while old versions are withdrawn.
  28. Training-on-revised-procedure acknowledgement (Daily / Weekly, about 936 hrs/yr) When a procedure changes, affected employees must read or be trained on the new revision, with completion recorded before they perform the task.
  29. Quality KPI reporting (Daily / Weekly, about 936 hrs/yr) Quality reports first-pass yield, scrap cost, customer PPM, supplier PPM, NCR counts, and CAPA status each period from ERP and QMS data.
  30. Cost of poor quality reporting (Daily / Weekly, about 936 hrs/yr) Finance and quality total the cost of scrap, rework, warranty, returns, inspection, and customer penalties to show the financial effect of quality problems.
  31. PPAP package preparation (Daily / Weekly, about 936 hrs/yr) For automotive parts, quality assembles the production part approval package: design records, PFMEA, control plan, MSA, dimensional results, material tests, capability studies, and the Part Submission Warrant.
  32. PPAP approval tracking (Daily / Weekly, about 936 hrs/yr) Quality tracks each PPAP submission's status with the customer, interim approvals and their expiry dates, and resubmissions triggered by changes.
  33. FAI package preparation (Daily / Weekly, about 936 hrs/yr) For aerospace parts, quality prepares the first article inspection report, typically on AS9102 forms, covering part accountability, material and process certifications, and characteristic results.
  34. Traceability/genealogy investigation (Daily / Weekly, about 936 hrs/yr) For a suspected defect, quality traces the product's full genealogy: component lots, operators, machines, process data, and where every related lot shipped.
  35. Recall readiness drill (Daily / Weekly, about 936 hrs/yr) Quality runs a mock recall: pick a lot, trace it to customers and components within a target time, and document gaps in records or procedures.
  36. Certificate of analysis review (Daily / Weekly, about 546 hrs/yr) Suppliers send certificates of analysis with test results for each lot.
  37. Mill test report review (Daily / Weekly, about 546 hrs/yr) Metal receipts come with mill test reports listing heat number, chemistry, and mechanical properties.
  38. Supplier certificate reconciliation (Daily / Weekly, about 546 hrs/yr) Quality confirms that every receipt requiring a certificate has one on file, that each cert matches its lot and part, and chases suppliers for missing certs.
  39. Material review board (Daily / Weekly, about 546 hrs/yr) The material review board, usually quality, engineering, and production, meets to disposition open NCRs, records each decision, and assigns follow-up actions.
  40. Process capability review (Daily / Weekly, about 546 hrs/yr) Quality calculates Cp and Cpk, or Pp and Ppk, for key characteristics from SPC data, compares them with customer requirements, and flags processes that need improvement.
  41. Nonconformance creation (Per event / project, about 150 hrs/yr) When a defect is found, the NCR records the part, lot, quantity, defect description, and where it was found, and the material is tagged and segregated.

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