Role catalogs

Production Supervisor workflow catalog

a manufacturing leader who oversees a production shift, directing operators and keeping output, attendance and quality on track

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82
workflows in this catalog
1
industryManufacturing 82
2
areas of workLargest: Production & Shop Floor (44)
332k
hrs/yr across these workflowsPlanning estimates from the Process Atlas

Production Supervisor

Area

82 workflows

Production Supervisor · 2 areas · about 332k hrs/yr

Manufacturing (82 workflows)

Production & Shop Floor (44)

about 301,818 hrs/yr

  1. Job engineering/release (Daily / Shift, about 9,000 hrs/yr) Before a job reaches the floor, planners confirm BOM, routing, and revision, check material and tooling, and release the job so operations can report against it.
  2. Job traveler generation (Daily / Shift, about 9,000 hrs/yr) The traveler goes with the job through the shop, listing operations, drawings, instructions, and signoff blocks.
  3. Job packet release (Daily / Shift, about 9,000 hrs/yr) The full job packet, with traveler, drawings, pick list, inspection sheets, and work instructions, is assembled and delivered to the first work center or published to shop-floor terminals.
  4. Shift schedule dispatch (Daily / Shift, about 9,000 hrs/yr) At the start of each shift, supervisors get a dispatch list per work center showing jobs in priority order with material status, so operators know what to run next.
  5. Operator labor clock-in (Daily / Shift, about 9,000 hrs/yr) Operators clock in to the shift and onto jobs and operations at shop-floor terminals, so labor hours land against jobs for costing and payroll.
  6. Labor time entry (Daily / Shift, about 9,000 hrs/yr) Labor hours from terminals, paper tickets, or supervisor entry are recorded against job operations with employee, hours, and quantity, feeding job cost and efficiency reports.
  7. Machine time entry (Daily / Shift, about 9,000 hrs/yr) Machine run hours are captured from controllers, MES, or operator entry against job operations for costing, utilization, and capacity reporting.
  8. Production quantity reporting (Daily / Shift, about 9,000 hrs/yr) Operators report good and scrap quantities per operation, which moves the job forward and updates WIP, schedules, and job cost.
  9. Operation completion (Daily / Shift, about 9,000 hrs/yr) When an operation finishes, the operator marks it complete in the ERP or MES, the job moves to the next work center, and any remaining quantity is noted.
  10. Material consumption reporting (Daily / Shift, about 9,000 hrs/yr) Actual components used on a job are recorded, including extra material and substitutes, so job cost and inventory reflect what really went into the product.
  11. Backflush posting (Daily / Shift, about 9,000 hrs/yr) For backflushed components, completing an operation or job consumes BOM quantities automatically.
  12. Scrap reporting (Daily / Shift, about 9,000 hrs/yr) Operators record scrapped quantities with reason codes and operation, which removes the parts from WIP, charges scrap cost, and may trigger a replacement job or extra material issue.
  13. Production hold placement (Daily / Shift, about 9,000 hrs/yr) When a quality or safety issue is suspected, production or quality places a hold on jobs, operations, or lots so nothing moves until the issue is investigated.
  14. Production hold release (Daily / Shift, about 9,000 hrs/yr) Once the issue is resolved, quality releases the hold and records the disposition, the job resumes, and the release is documented against the NCR or investigation.
  15. Job split/merge (Daily / Shift, about 9,000 hrs/yr) Planners split a job to ship part of it early or run it on two machines, or merge jobs for efficiency, keeping quantities, lot traceability, and costs correct.
  16. Job quantity change (Daily / Shift, about 9,000 hrs/yr) When order quantity changes or scrap cuts yield, planners change the job quantity, adjust material requirements and operations, and record the reason.
  17. Job due-date change (Daily / Shift, about 9,000 hrs/yr) When a customer date moves or capacity changes, planners update the job due date, reschedule operations, and tell the floor and customer service.
  18. Operation resequencing (Daily / Shift, about 9,000 hrs/yr) Engineering or supervisors change the order of operations on a job for a machine problem or a better flow, with approval, keeping traveler and routing consistent.
  19. Machine assignment change (Daily / Shift, about 9,000 hrs/yr) When a machine is down or overloaded, supervisors move an operation to another qualified machine and update the job so labor, cost, and schedule follow the change.
  20. Alternate resource selection (Daily / Shift, about 9,000 hrs/yr) For operations with approved alternate resources, planners choose the alternate when the primary is unavailable, checking rates, times, and quality requirements.
  21. First-piece approval (Daily / Shift, about 9,000 hrs/yr) The first part after setup is inspected against the drawing, recorded, and approved by quality or a lead before the rest of the run proceeds.
  22. Tool issue/return (Daily / Shift, about 9,000 hrs/yr) Operators check tools out of the crib for a job and return them after use; the crib records who holds each tool, its remaining life, and its condition.
  23. Shop-floor material request (Daily / Shift, about 9,000 hrs/yr) Operators request more material, missing components, or consumables for a job; the warehouse picks and delivers, recording the issue in the ERP.
  24. Shop-floor shortage escalation (Daily / Shift, about 9,000 hrs/yr) When a job stops for missing material, the supervisor escalates to materials and purchasing, who find stock, expedite, or reschedule, and the downtime cause is logged.
  25. Supervisor shift handoff (Daily / Shift, about 9,000 hrs/yr) At shift change, supervisors pass on job status, machine problems, safety issues, and priorities in a handoff log so the next shift starts informed.
  26. Downtime event recording (Daily / Shift, about 9,000 hrs/yr) Machine stops are recorded with start time, end time, and affected job, from MES data or operator entry, forming the base for OEE and maintenance analysis.
  27. Downtime reason coding (Daily / Shift, about 9,000 hrs/yr) Each downtime event needs a reason code, such as breakdown, changeover, material, or labor, assigned by operators or supervisors so causes can be analyzed.
  28. Job completion (Daily / Shift, about 9,000 hrs/yr) When the final operation is done, finished goods are received into stock or shipped directly, and the job is marked complete for quantity and cost.
  29. Job closing (Daily / Shift, about 9,000 hrs/yr) Completed jobs are closed after confirming all labor, material, and outside costs are posted, so final cost moves to inventory or cost of goods sold and WIP clears.
  30. Co-product/by-product reporting (Daily / Shift, about 9,000 hrs/yr) Processes that yield several outputs report each product and quantity, allocating cost by defined ratios so inventory and cost records stay correct.
  31. Batch/lot record completion (Daily / Shift, about 9,000 hrs/yr) For batch or regulated processes, the batch record is completed with materials, lots, parameters, checks, and signatures, then reviewed before the lot is released.
  32. Production deviation record (Daily / Shift, about 9,000 hrs/yr) When a process runs outside its instructions, operators or supervisors record the deviation, its cause, affected parts, and immediate actions, and route it to quality.
  33. Operator instruction acknowledgement (Daily / Shift, about 9,000 hrs/yr) When work instructions change, operators must acknowledge the new revision before running the operation, and supervisors track who has not yet done so.
  34. Scrap reason review (Daily / Weekly, about 546 hrs/yr) Supervisors and quality review scrap by reason, part, operation, and shift each week, look for patterns, and open corrective actions for the largest or repeating causes.
  35. Work center queue review (Daily / Weekly, about 546 hrs/yr) Supervisors review jobs queued at each work center, check priorities, material, and staffing, and adjust assignments to keep the constraint running.
  36. OEE review (Daily / Weekly, about 546 hrs/yr) Operations reviews overall equipment effectiveness by machine, broken into availability, performance, and quality, from MES and ERP data, and targets the largest losses.
  37. Production efficiency review (Daily / Weekly, about 546 hrs/yr) Production managers compare earned standard hours with actual reported hours by work center and shift, investigate low efficiency, and assign improvement actions.
  38. Labor efficiency review (Daily / Weekly, about 546 hrs/yr) Supervisors review efficiency by employee and operation, comparing standard with actual hours, and use the results for coaching, training, and fixing bad standards.
  39. Yield review (Daily / Weekly, about 546 hrs/yr) Quality and production compare good output with input by product and operation, find where yield losses occur, and set improvement targets.
  40. WIP aging review (Daily / Weekly, about 546 hrs/yr) Finance and production review jobs whose WIP has sat too long, find stalled or forgotten jobs, and decide whether to finish, scrap, or close them.
  41. Job cost-to-actual review (Daily / Weekly, about 546 hrs/yr) Cost accounting compares estimated or standard cost with actual material, labor, and overhead per job, investigates large variances, and reports job profitability.
  42. Production job creation (Per event / project, about 150 hrs/yr) Planners create a production job from a firmed planned order, sales order, or stock need, with part, quantity, due date, BOM, and routing copied onto the job.
  43. Rework job creation (Per event / project, about 150 hrs/yr) Nonconforming parts that can be reworked get a rework job with its own operations, material, and hours, linked to the original job and NCR so cost and traceability are kept.
  44. Setup confirmation (Per event / project, about 150 hrs/yr) Before production, the setup is checked against the setup sheet: tooling, fixtures, programs, and parameters.

HR, Payroll & EHS (38)

about 30,508 hrs/yr

  1. Timecard collection (Daily, about 2,250 hrs/yr) Payroll collects hours from time clocks, paper timecards, and supervisor entries each pay period, making sure every hourly employee has a timecard.
  2. Timecard exception correction (Daily, about 2,250 hrs/yr) Missed punches, unapproved overtime, and unusual hours on time clock reports are corrected by supervisors or payroll, with a documented reason, before the payroll cutoff.
  3. Job requisition approval (Daily / Biweekly, about 806 hrs/yr) A manager requests a new or replacement hire with position, department, pay range, and justification; HR and finance approve it against budget before the posting opens.
  4. Applicant screening (Daily / Biweekly, about 806 hrs/yr) Recruiters review applications against the job's minimum requirements, such as experience, certifications, and shift availability, and move qualified candidates to interviews.
  5. Interview scheduling (Daily / Biweekly, about 806 hrs/yr) HR coordinates interview times between candidates and hiring managers, books rooms or video calls in Outlook or Teams, and sends confirmations.
  6. Offer preparation (Daily / Biweekly, about 806 hrs/yr) HR prepares the offer letter with position, pay, shift, start date, and contingencies, gets approval, and sends it to the candidate.
  7. Pre-employment checks (Daily / Biweekly, about 806 hrs/yr) After acceptance, HR runs background checks, drug screens, and reference checks per policy, and tracks results before confirming the start date.
  8. Badge/access request (Daily / Biweekly, about 806 hrs/yr) New or changed employees need building badges, system access, and area permissions; HR or supervisors request them and security or IT fulfills them.
  9. Training assignment (Daily / Biweekly, about 806 hrs/yr) HR or supervisors assign required training by role, such as safety, equipment, or quality procedures, in the LMS with due dates.
  10. Skills matrix maintenance (Daily / Biweekly, about 806 hrs/yr) Supervisors track which employees are qualified on which machines and processes, updating the skills matrix in Excel or the HRIS after each training completion and trainer signoff.
  11. Certification expiration tracking (Daily / Biweekly, about 806 hrs/yr) Certifications such as forklift, welding, or first aid expire; HR tracks each expiry and schedules renewals before employees lose qualification.
  12. Supervisor time approval (Daily / Biweekly, about 806 hrs/yr) Before each payroll cutoff, supervisors review their teams' hours in the time system, confirming attendance, overtime, and leave codes, and approve the timecards for processing.
  13. Shift differential calculation (Daily / Biweekly, about 806 hrs/yr) Employees working evening, night, or weekend shifts earn a differential; payroll confirms hours by shift and applies the right rate to each.
  14. Payroll preprocessing (Daily / Biweekly, about 806 hrs/yr) Before payroll runs, payroll staff enter changes such as new hires, rate changes, deductions, and bonuses, and check totals against the prior period.
  15. Payroll submission (Daily / Biweekly, about 806 hrs/yr) Payroll submits the final pay data to the payroll provider or bank portal before cutoff, with approval, and confirms receipt.
  16. Payroll GL posting (Daily / Biweekly, about 806 hrs/yr) Payroll costs, taxes, and deductions are posted to the GL by department and account, including accruals for unpaid days at period end.
  17. PTO request/approval (Daily / Biweekly, about 806 hrs/yr) Employees request time off through the HRIS or a form, supervisors approve against staffing needs and available balance, and HR records the absence code for payroll.
  18. Leave administration (Daily / Biweekly, about 806 hrs/yr) HR manages extended leaves such as FMLA, disability, or military leave, tracking eligibility, medical certifications, leave dates, intermittent hours, and return-to-work paperwork in the HRIS.
  19. Compensation change (Daily / Biweekly, about 806 hrs/yr) Pay changes for merit, promotion, or market adjustment are approved and entered in the HRIS and payroll with effective dates.
  20. Termination/offboarding (Daily / Biweekly, about 806 hrs/yr) When an employee leaves, HR processes final pay, ends benefits, collects badges, tools, and equipment, requests removal of system access, and documents the separation in the HRIS.
  21. Safety incident reporting (Daily / Biweekly, about 806 hrs/yr) Supervisors report injuries and incidents with what happened, who was involved, and immediate actions taken, and EHS investigates each one.
  22. Near-miss reporting (Daily / Biweekly, about 806 hrs/yr) Employees report near misses on paper or digital forms so EHS can find hazards before anyone is hurt, recording location, description, equipment involved, and suggested corrections.
  23. OSHA recordkeeping (Daily / Biweekly, about 806 hrs/yr) EHS decides whether each injury is recordable, enters it on the OSHA 300 log with a 301 incident report within seven calendar days, and prepares the annual 300A summary.
  24. Safety inspection (Daily / Biweekly, about 806 hrs/yr) EHS or supervisors walk areas, equipment, and work practices with a scheduled checklist, record findings with photos, and assign a corrective action and owner to each hazard found.
  25. Corrective safety action (Daily / Biweekly, about 806 hrs/yr) Safety findings from incidents, inspections, and near misses become corrective actions with owners and due dates, tracked to verified completion.
  26. Safety training acknowledgement (Daily / Biweekly, about 806 hrs/yr) Employees must complete and acknowledge required safety training, such as lockout/tagout or hazard communication, in the LMS, and EHS tracks completion by department and due date.
  27. PPE issuance tracking (Daily / Biweekly, about 806 hrs/yr) EHS or supervisors record issued PPE, such as safety glasses, gloves, or respirators, by employee, with sizes and replacement dates.
  28. Environmental permit reporting (Daily / Biweekly, about 806 hrs/yr) Plants with air, water, or waste permits collect monitoring data and submit periodic reports to regulators by each permit's deadlines.
  29. Waste manifest tracking (Daily / Biweekly, about 806 hrs/yr) Hazardous waste shipments travel on a uniform manifest; EHS tracks each one until the signed copy returns from the receiving facility and follows up on late returns.
  30. Chemical/SDS management (Daily / Biweekly, about 806 hrs/yr) EHS maintains an inventory of chemicals on site and a current safety data sheet for each, available to employees where the chemical is used.
  31. EHS audit preparation (Daily / Biweekly, about 806 hrs/yr) Before internal or regulatory audits, EHS gathers permits, training records, inspection logs, incident records, and written safety and environmental programs into one organized evidence set.
  32. Overtime review (Daily / Weekly, about 546 hrs/yr) Managers and HR review overtime by department and employee, check that it was approved and calculated correctly, and look for patterns.
  33. Payroll reconciliation (Daily / Weekly, about 546 hrs/yr) After each payroll run, staff reconcile gross-to-net pay, employer and employee taxes, deductions, and bank transfers between the payroll register, the provider's reports, and the GL.
  34. Benefit deduction reconciliation (Daily / Weekly, about 546 hrs/yr) HR reconciles payroll benefit deductions for medical, dental, and retirement plans with carrier invoices and enrollment records, finding employees who were missed, overcharged, or still billed after leaving.
  35. Performance review (Daily / Weekly, about 546 hrs/yr) Supervisors complete periodic performance reviews in the HRIS with ratings, goals, and comments, while HR tracks completion by department and links outcomes to pay changes.
  36. Employee onboarding (Per event / project, about 150 hrs/yr) New hires complete forms, I-9 verification, tax withholding, benefits enrollment, and orientation, while IT, safety, and supervisors prepare system access, PPE, and training.
  37. Employee master setup (Per event / project, about 150 hrs/yr) HR creates the employee record in the HRIS and payroll with pay rate, department, shift, tax setup, and direct deposit, and links it to the time clocks.
  38. JSA/JHA creation (Per event / project, about 150 hrs/yr) For a task, EHS and supervisors break the job into steps, identify hazards, set controls, and document the job safety analysis.

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