Roles

Subcontract Administrator

a construction professional who prepares bid packages, compares subcontractor bids and manages subcontracts for a general contractor

Get demo Every workflow for this role

Your job, minus the screen work

You turn the estimate into signed subcontracts. You send bid packages, level bids, recommend the award, write the scope and keep every commitment and compliance document current. Your contractor buys the job twice, and you run the second purchase.

Where your week goes

  • Assembling bid packages by hand from the drawing log and spec book
  • Counting intents to bid and finding trades with only one bidder
  • Retyping every proposal into a leveling spreadsheet
  • Writing scope sheets from last job's template and missing a section
  • Chasing W-9s and certificates before a subcontract can go out
  • Tracking commitments and change orders in the ERP

What an agent takes over

Bid package issuance

Builds packages from the current sheets and addenda and invites prequalified bidders.

Coverage watch

Flags thin bidder coverage early and prepares a second round of invitations.

Bid leveling

Puts every proposal on your scope sheet with exclusions mapped and plugged.

Scope sheets

Assigns every spec section to exactly one trade and checks the gap list.

What stays with you

  • Every award and the reasons behind it

  • Negotiating scope, price, schedule and terms

  • Default-risk judgment and bonding decisions

  • Scope intent for odd items, and the subcontractor relationships

Apps you already juggle

Your ERP, Procore or another bidding platform, DocuSign or Adobe Sign, vendor and prequalification portals, Outlook, Excel and SharePoint. Product →

  • ERP
  • Procore
  • another bidding platform
  • DocuSign
  • Adobe Sign
  • vendor and prequalification portals
  • Outlook
  • Excel
  • SharePoint

A week, before and after

Before

  • Find out Thursday that two trades have one bidder each.
  • Retype proposals and argue about exclusions in the award meeting.
  • Miss the spec section nobody owned.

After

  • Thin coverage shows up early with a second round ready.
  • Leveling sheets arrive built.
  • The week goes to scope reviews and negotiations.

See every workflow for your role

See every buyout, commitment, change order and compliance workflow an agent can run for subcontract teams.

Subcontract Administrator workflow catalog 35 construction

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